Happiness is hard to find in the business world, especially when your schedule is packed. No matter how hard you try, it’s as if there’s no way to prevent planning disasters from occurring. The knock-on effect is that work builds up and the problem escalates out of control.
If only there were a way for managers to manage their daily routine like a boss. Then, the days wouldn’t be filled with anxiety and exhaustion.
As it happens, there are tricks of the trade to stop a wrench from ruining your plans. Here’s what you need to know to find the perfect workplace balance.
Remove The Clutter
There are things which are important yet not enough to be on your to-do list. As contradictory as it sounds, it’s the truth. Take a look at your schedule – does it include things such as I.T, customer service and marketing? If the answer is yes, there is the problem. While stuff related to dedicated servers and advertising is vital to success, it doesn’t have to stay in-house. World-class bosses make time by reducing the amount of clutter, and they do this through delegation. Trusting others and leaning on them isn’t a weakness but strength from a time perspective.
Create An Unbreakable Routine
Of course, things will pop up and you’ll have no choice but to make concessions. It’s an occupational hazard of being the person in charge. And, you should let nature take its course for the most part. However, some things are too sacred to put off, such as time with the family or hitting the gym or checking emails. If you find them cathartic, pencil these activities in on a daily basis and never err from the routine. Everything is flexible but these things are well worth being a creature of habit for.
It’s hard to add buffers to the concept of time. After all, it isn’t concrete. Thankfully, it’s possible as long as you plan your deadlines carefully and with a strategy. The key is to impose your time restrictions to encourage you to get ahead of the actual deadline. For example, a client says they want a project completing within three weeks but you make a note to do it in two. If you miss your self-imposed goal, they’ll still be seven days before the alarm goes off and you’re screwed. Usually, this is plenty of time to add the finishing touches.
Multitasking isn’t conducive to the human brain. A study by Microsoft shows this to be the case, so don’t worry if you struggle. Everybody does because it’s pretty much impossible. The mind likes to stick on one topic for a limited time and that’s when you’re at your most efficient. With that in mind, it’s important to batch tasks into categories. By putting them together based on their similarities, you can move from one to the next without interruption. Time blocks are also very powerful tools.
The last secret to keep in mind is that it’s impossible to complete everything in one day. Split tasks into bitesize chunks and tackle them one mouthful at a time.