Office relocations are a fantastic way to optimize your business and get the most from your employees. But, just like packing up and moving house, the office relocation can be a stressful experience. As you still need to provide a service for your customers and clients during this time, you need to find ways to manage the stress and make the change as streamlined as possible. If you’re unsure how to achieve this, here are a few ideas.
Understand Your Office Needs
If you have gotten to the point where you feel it’s time to move offices, there must be a reason for this. Do you have too many employees to fit comfortably, or are there not enough to make it feel like you’re getting the most out of your space?
Working out whether upsizing or downsizing is the solution will help you search for a suitable office that you can afford and will be able to get the most out of. Besides space for work, you’ll also need storage and meeting space to ensure you can welcome clients and suppliers when required.
Inform Clients and Suppliers Early
Speaking of clients and suppliers, they must be kept in the loop throughout the entire process. Arguably, you should inform them even before you decide on an office. Make sure you send out emails detailing your plans to move and include this information on any emails and other messages going forward.
Once you know the new address, you can include this in your correspondence so that they have no excuse for arriving at your previous office. It is also worth updating your business information on search engines in case new customers want to visit.
Make It Easily Accessible
Making your office as accessible as possible will reduce stress and help others feel comfortable with the move itself. When planning the location of your new office, you can use a matrix distance API to determine the viability of employees making it from home to the office ready to start work.
You should also find a location that offers ample parking for cars and bicycles. Public transport should also be an option, while the office should – ideally – be in a prominent location that is not easily missed when approaching.
Offer Remote Working
It can be difficult to please everybody when choosing a new office. Some might find it too far away when factoring in other responsibilities like taking the kids to school. Others might just not look forward to change.
For some, the office is outdated anyway, so if you feel you can trust your team, offering remote working as a standard perk could be the answer. You may still need a physical office for mail and meetings, but you may not require such a significant investment that allows everyone to be in the office at the same time.
Whether you’re upsizing, downsizing, or abandoning the office altogether, these tips should help to make the change much less stressful. Once you are ready, you can optimize your business, boost employee performance, and carry on reaching the heights you have always hoped to achieve.